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Most of my life, I didn't have much money. I was born in the 90s in a tiny Kazakh town, and nobody had a job there, it seemed. USSR just collapsed and my parents were trying to make ends meet in a constant hustle.
That life defined my relationship with money and wealth for years to come. Every time I had to buy coffee, I was thinking “is it worth it?.. Maybe I shouldn't”. In restaurants and cafes I was looking at prices first, then at meals. “Hmm, this cheap pasta looks so attractive! Ooh, I bet this expensive steak is not that good”.
“You know what? I'll just buy this coffee and not buy that iPhone game I wanted to buy. Yeah, perfect! Now I'm calm and safe!”
After graduating and starting working full time I decided to follow a popular advice: budget everything. I started using an excellent app called YNAB — You Need a Budget. Not only it allows you to track all your expenses and plan ahead, it also comes with a philosophy, a set of rules and ideas to help you navigate your personal finance world.
First things first: save one month worth of expenses and never let your account get dry. The idea is to be spending money that is at least 30 days old. So, if you got your salary on February 1st, you will spend this money in March or later, but not in February. This way you never get into «I need some money until my next salary».
Next, give every dollar a job. This means that each dollar you get — you decide what it's for. I have regular expenses like rent, phone fees, groceries etc. Some amount of money MUST go there. But I also have other categories, like “Books” or “Electronics” or “Travel”. And if I want to buy a book or go for a vacation, I have to have enough money saved in that category.
Putting money into savings account is another type of a job.
YNAB allows you to assign every dollar a particular job. It actually encourages you to keep exactly ZERO cents unassigned! You feel like a finance director of a small enterprise. Serious business!
This way you know exactly whether you can afford something. And you never have to guess “hmm, if I buy this laptop now, will I be okay with the rent?..".
YNAB classic app screenshot (not mine)
Another YNAB rule is to budget in detail and ahead. “Make your money boring” is their slogan for it. For every bill to come or an unexpected expense to surprise you, you'll have money waiting.
For example, I was putting some money into “Car repair” category each month, even though for the most part my car didn't require any repair. But when the AC compressor suddenly died in the middle of the hot German summer vacation, I knew I don't have to worry.
Basically, save money for Christmas all year long, not just in December.
One more YNAB rule is to “Roll With The Punches”. When you overspend in a budget category, just adjust. No guilt necessary! It was easy for me to justify another gadget when I under-spent in some other categories.
I was an everyday user of YNAB for 7 years. The app itself is 14 years old and it has a great following and a nice community around it. It helped me tremendously! A huge amount of stress just went away, I was on top of my finances, I knew exactly what's happening and how much money I'm getting and spending. When my girlfriend moved in with me and we started sharing our budgets, YNAB was able to accommodate it. I just added another bank account in the settings. In total, I was controlling multiple bank accounts (including “cash” account) and cards, several sources of income and tens of budgeting categories.
It was great.
So, why did I stop?
Don't get me wrong: an app and a method like that makes a HUGE difference. I will never go back to having no control and no knowledge over my finances, but I still had lots of stress points.
First, it took a lot of time and energy to maintain the system. I had to put all the expenses precisely, every purchase, every fee, including cash purchases. The system makes sense only if you're precise and 100% accurate.
Card purchases overseas were especially painful. They often change over time, like, you buy something off Amazon, and they charge you with currency conversion, and after a week or so an “adjustment” charge is made silently (since the exchange rate changed a bit). You have to track it all and “consolidate” your accounts every month.
Or you just forget what that $0.99 supermarket purchase was three weeks ago. Was it chocolate, so, groceries category? Or a LAN cable, so, electronics category? Does it really matter? It's just 99 cents, so… whatever, let it be groceries.
Another problem was — I still had some stress over money. Less than before, but still. This “roll with the punches” rule is nice and liberating, but sometimes it seemed like I was just abusing the system. I want a new gadget, so, I'll just transfer $100 from “car repair” and compensate next month by spending less in every category. It'll be just fine!
It takes lots of energy not only to maintain the system, but to keep disciplined. I'm not that good at it.
A year ago I decided to deliberately simplify my life. Automate everything I can, ignore more stuff, eliminate pain points and minimize the mental energy requirements on everything except first-order things.
First-order things are the actual things I want to spend time on, the things that are intrinsically important for me. Money is a tool, so, it's at most second-order. It allows for the first-order things, but it doesn't have intrinsic value itself.
So I ditched YNAB and budgeting in general.
This was the most liberating moment I had in some time!
I call my new system “controlled anarchy”, and it's pretty simple.
Every time our family gets salary payment or other income, I distribute it between three bank accounts:
The Everyday spending account rarely gets to zero, and we never move money away from it. So, it actually grows gradually, and if we don't spend it all one month, we get even more free money next month!
The goal is to eliminate guilt and uncertainty about purchases. You want that new thing? Just buy it if there's enough money. Not enough in Everyday spending? Well, sorry, you can't buy it. But hey — feel free to buy whatever — spend it all away!
Oh, man, this made our lives so much easier.
The “controlled anarchy” system lacks the precision of the previous one, but requires no time and energy to maintain. All the payments and transfers are automatic, it's like we're kids and a wise parent manages our spending money :)
This is what I call simplification: less decision-making means more energy for the truly important things.
Now, if you don't do any sort of budgeting and don't really control your money, I'm not sure going into “controlled anarchy” right away is a good idea. It seems like it's alright, but maybe you should try real detailed budgeting first, maybe for a year or so, just so that you understand what's going on, where money goes to.